Responsibilities

It is important that participants in the job evaluation process have a clear understanding of the steps involved, the indicative timeframes and the responsibilities of each party:

Staff member

It is the responsibility of the staff member to:

• Actively participate in discussions with the supervisor, local People, Talent and Culture (PTC) staff member and Remuneration Team
• Complete the application for reclassification/job questionnaire
• Participate in any discussions about the evaluation process

Local PTC staff member

The local PTC staff member are trained job evaluators and are able to provide assistance and support to all parties involved in the evaluation process. Where there is not an appropriate PTC staff member, this role will be performed by a member of the Remuneration Team.

This may include but is not limited to:

• Assisting in the completion of the Application for Reclassification/Job Questionnaire
• Facilitating discussion between the Supervisor and staff member
• Providing feedback to the Supervisor and staff member as required
• Ensuring documentation is completed and forwarded within timeframes
• Liaising between the staff member, Supervisor and the Remuneration Team
• Ensuring positions are evaluated at least every five years
• Maintaining PDs for the local area

Supervisor

It is the responsibility of the supervisor to:

• Conduct regular performance management discussions with staff to ensure performance expectations are clear
• Ensure all PDs are updated in liaison with the relevant staff members and the local PTC staff member
• Discuss with the staff member and local PTC staff member the duties, responsibilities and expectations required of the position
• Sign the Application for Reclassification/Job Questionnaire (Note: Signature does not necessarily indicate support)
• Provide feedback to the staff member when required

ELT member or nominee

It is the responsibility of the ELT member or nominee to:

• Review the documentation, sign the Application for Reclassification/Job Questionnaire and provide comments as required (Note: Signature does not necessarily indicate support)
• Participate in discussions about the evaluation as required

Cost Centre Manager

It is the responsibility of the Cost Centre Manager to:

• Review the documentation, sign the Application for Reclassification form and provide comments as required (Note: Signature does not necessarily indicate support)
• Participate in discussions about the evaluation as required
• Decide on the number and nature of all positions in their area
• Ensure compliance with all aspects of the University’s legislative framework

Remuneration Team

It is the responsibility of the Remuneration Team to:

• Review reclassification applications and supporting documentation
• Provide assistance to staff throughout the evaluation process
• Evaluate the position
• Provide feedback to all parties involved when necessary
• Facilitate discussion with the supervisor and staff member when necessary
• Make a recommendation to the Executive Director: PTC on the evaluation outcome
• Provide an objective and professional approach

Executive Director: PTC

It is the responsibility of the Executive Director: PTC to:

• Ensure that the evaluation process has been followed and make a timely decision on the final approval / non-approval of the outcome

Payroll

It is the responsibility of the Payroll staff to:

• Enter reclassified positions on the Human Resources Information System
• Amend increment date if required
• Increase superannuation contribution if required
• Instigate any necessary payroll and superannuation adjustments
• Liaise with local PTC Administrator if required